Service · Occupied offices
Outtabox Workplace Care.
Planned maintenance and everyday care for offices in Abuja and Lagos. Available to offices Outtabox did not design or fit out, as well as to existing clients. Every plan is agreed against an asset inventory and an annual calendar, with a written fee before work starts.
Who it is for
For offices that should not drift between projects.
Offices we did not fit out
Workplace Care is available whether or not Outtabox designed or delivered your office. We start from what is actually in the building, not from our own project records.
Facilities teams without in-house maintenance
Where day-to-day care falls on an office manager or a facilities lead who already has a full role, a planned calendar removes the reliance on memory and goodwill.
Offices after handover
For workplaces we delivered, care continues the standard set at handover, with the asset inventory and condition record already agreed.
Workplace Care sits within our post-occupancy capability. It is recurring planned care, separate from the one-off Workplace Performance Check, which assesses comfort, cooling and running costs and can lead to a retrofit scope.
What it covers
Technical care and everyday presentation.
Two planned workstreams, plus optional scopes added only where the office needs them.
Technical care
Scheduled attention to the systems and fabric the office depends on, recorded after every visit.
- Air conditioning servicing and manufacturer-led interim filter care
- Basic condition checks across electrical fittings and plumbing
- Doors, joinery and hardware condition checks
- Completed-job records after every visit
Workplace presentation
The everyday condition of the space people work in and visitors see.
- Live plant care
- Targeted pest control
- Periodic deep cleaning
- Agreed painting touch-ups
- Physical cable tidying coordinated with your IT team
Optional scopes
Added only where the office needs them, each agreed in writing with its own schedule.
- Daily cleaning with agreed staffing and hours
- Separately scoped specialist work
Plans
Three ways to structure care.
Every plan is scope-priced against your asset inventory and agreed calendar. You receive a written annual fee before anything starts.
Scope-priced
Essential
Scheduled specialist care with a quarterly technical review of the office.
- Scheduled air conditioning servicing and filter care
- Quarterly technical condition review
- Planned presentation tasks on the agreed calendar
- Completed-job records after every visit
Scope-priced
Care Plus
A monthly technical review and report, with broader routine care capped within the agreed scope.
- Everything in Essential
- Monthly technical review and written report
- Broader routine care tasks within an agreed cap
- Condition and recommendation tracking across the year
Request a quote
Managed Workplace
A custom staffing and service scope for offices that need more than scheduled visits.
- A service scope built around your office and headcount
- Agreed on-site staffing and attendance patterns
- Optional daily cleaning and specialist scopes included by agreement
- Reporting shaped for your facilities and procurement teams
How it starts
Review, inventory, calendar, report.
A care plan begins with what is actually in your office, not with a template.
- 01
Review
We walk the office with you, review any existing maintenance contracts and record what is already covered.
- 02
Inventory
We agree the asset inventory, the condition of each item and the service limits that apply to it.
- 03
Calendar
You approve an annual service calendar and a written fee before any work starts.
- 04
Report
Every completed visit leaves a job record, and scheduled reviews report condition, completed work and recommendations.
Clear boundaries
What a care plan is, and what it is not.
Defects and warranties stay with their owner
Pre-existing defects and items still under original warranty are recorded at the review stage and routed to the responsible party. Chargeable maintenance covers the agreed care tasks, not the correction of defects that predate the contract.
Separately agreed works
Major replacements, full repainting, central building plant, IT configuration and specialist systems are separately agreed and separately quoted. They are not absorbed into a care plan.
Agreed attendance, not unlimited cover
Attendance is agreed for business hours, with response arrangements written into the scope. We do not promise round-the-clock coverage, and a care plan is not an unlimited reactive repair service.
Care, not assessment
Workplace Care is recurring planned care for an occupied office. A Workplace Performance Check is a separate one-off assessment of comfort, cooling and running costs that can lead to a retrofit scope. The two services complement each other and are scoped independently.
FAQs
Questions buyers ask first.
Enterprise enquiry
Request a care assessment
Tell us about the office, its city and what needs attention. We will review the office and existing contracts, then confirm the scope and a written annual fee.