Procurement
Information for enterprise buyers.
Written for procurement, facilities and finance teams who need to know what they are buying, what they will receive, and how the project will be controlled.
To assess a brief
What we need from you
- The business driver: relocation, consolidation, refit, growth or lease event.
- Headcount today and the planning horizon you want the space to serve.
- The building, floorplate or shortlist under consideration, with any landlord constraints.
- What the base build already provides, and what your IT, security and furniture teams will supply.
- Your budget band, approval route and target occupation date.
- Who signs off design, cost and programme.
Documentation
What you receive
- A space programme and test-fit with stated assumptions.
- Design documentation prepared so every contractor prices the same scope.
- A scope of works with assumptions and exclusions written out.
- A cost structure showing what is fixed, what is provisional and what is excluded.
- A programme with dependencies and decision dates identified.
During delivery
Control and reporting
- Project-specific method statements and risk assessments reviewed before relevant site activities begin.
- Site induction and access controls coordinated for the agreed project environment.
- Change requested, priced and approved before it is built, never absorbed quietly on site.
- A regular written report against scope, programme, cost and open decisions.
- Stage quality checks rather than a single inspection at completion.
- A single accountable point of contact for your organisation.
- Inspection points and quality records agreed against the documented scope.
At completion
Handover and closeout
- Snagging list, resolution record and sign-off.
- As-built information and equipment or finish schedules for the works we delivered.
- Operation and maintenance information supplied by the installing trades.
- A post-occupancy review and lessons-learned record.
Due diligence
Compliance documents on request.
Company registration, tax, insurance and other vendor-onboarding documents are provided directly on request through hello@outtabox.work. We work with HSE-certified consultants to support project-specific safety planning and site controls. Relevant consultant credentials and project requirements can be reviewed during procurement.
Questions
Procurement questions we are asked most.
Enterprise enquiry
Send the brief and we will tell you what we need next.
Share the outline of the requirement and your approval route. We will respond with a view on scope, sequence and the information needed to price it properly.